We deal with all the usual bookkeeping systems (Sage, Sage One, Xero Certified, KashFlow, QuickBooks, ClearBooks, Simplex D etc …). In addition, we have our own bookkeeping system which may be supplied to our clients free of charge. In fact, it is better than free because:

1)  It’s the simplest system around. Just take a look below and see for yourself.

2)  There is a choice between doing it on paper or doing it on a spreadsheet. You might start on paper and switch to the spreadsheet later.

3)  You get a discount of 5% on your accountancy fee for using our paper system, and a discount of 25% for using our spreadsheet system.

4)  There is an additional choice of using the Flat Rate Scheme. If we do your VAT returns, we will check each time to see if a switch to the Flat Rate Scheme could save you money in the future.

5)  If you use the spreadsheet system, then we can process it digitally through to the accounts at high speed. We really are offering more for less with this new technology!

6) It’s doubly future-proof. You can use the paper system for a while, and then upgrade to the identical spreadsheet system once you are used to it. If you use the spreadsheet for a while, and then decide to change to an online system such as Xero as your needs grow, then you can send us the spreadsheet and we will transfer it via a CSV link. This doubly future-proof design makes this the best bookkeeping system there is for a small business. 

We will now give an explanation of our system, which is summarised here as a diagram:

 
Here are some specimen transactions as entered on the spreadsheet-based system:

The paper-based system shows one week on each double-page spread, with cash entries at the left and bank entries at the right. Here are the same transactions on paper:

You can click on any of the pages shown to get a larger view. It is of course possible to start using the paper system, and then to switch to the spreadsheet system later on once you have got used to the layout. Note that as dates are entered, the spreadsheet will automatically add the month and year. As VAT amounts are entered, the spreadsheet will automatically identify them as input or output tax, so only one VAT column is needed.  The bank page layout matches a typical bank statement, but with an extra VAT column at the right. This is about as simple as it can be, allowing us to prepare your accounts more quickly.

If you send us the spreadsheet system, then it will be read automatically by our processing software. If you hand in the paper system, then the first thing we will do is to type everything onto a matching spreadsheet before we continue with automatic processing.

Instructions for our bookkeeping system can be accessed by clicking here. Actually the system is simple enough that you hardly need to read the instructions, but they are there to look at if required. There are instructions for the paper and spreadsheet systems, some suggestions on using both systems in tandem, and a note on what we do. We also offer a choice of entering transactions by the row or by the column with efficient operation in both cases. Click here to see videos of transactions being entered by the row, which is easier. Click here to see them being entered by the column, which is quicker.

We also support the Flat Rate Scheme for VAT, which has simpler bookkeeping to do. Here are the same pages as above, but with VAT charged at a flat rate of 12%:

As you can see, VAT only needs to be entered for takings or sales, making this a simpler system. However, the Flat Rate Scheme may not be right for everybody. If you let us do your VAT returns, then we will monitor your average VAT rate using a separate spreadsheet system, and let you know if we think you could derive an advantage from using the Flat Rate Scheme.

The discounts of 5% and 25% on offer reflect underlying technological realities.

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